Trac^© FAQ’s #10

Are there advantages of keeping orchards (or vineyards, farms or blocks) in separate Trac files? How are separate files made?

There are situations when it may be advantageous to keep data from different orchards (or vineyards, farms or blocks) in separate Trac files. This decision should be made prior to starting entries in Trac, although data can be easily transferred from an existing file to an empty Trac file using the Copy and Paste commands as described in FAQ # 5, FAQ #14, FAQ #15 or in Excel Help. Below are a few reasons that might favor separate Trac files.

• The business operation is too large for all the spray applications to be accommodated in the 1000 rows formatted in the Trac software.

• Reports are needed by variety and a farm, orchard, vineyard, or block is just one variety.

• You want to generate reports by individual farm, orchard, vineyard or block.

• Spray records and timings are organized physically for individual farms, vineyards, orchards or blocks.

If you saved the program file as a template in Excel, as described in the instructions that came with the Trac CD, then it will be easy to open a new Trac template and save separate Trac files. Open Excel. On the main menu, click on File then New and click on the Trac template icon. (Windows XP users need to click on File, then New, then General Templates to access the Trac template icon). Save the new Trac file to a file name of your choice, in a convenient location on your computer. Use this procedure to set up as many Trac files as desired.

If you did not save the Trac software as a template, simply open Trac from the original CD and save the new file to a file name of your choice, in a convenient location on your computer. Use this procedure to set up as many Trac files as desired.